IT Admin Flow

IT Admin is responsible for the IT Administration tasks in a university. The main role of this user is to create other users and perform other university maintenance activities. The activities of the IT Admin user includes:

1. Registers other types of users including Management Users, Department Users and Examination Department users

2. Creates a registration request for creating a department in the university

3. Creates a connection request with an institute

4. Approves/Rejects institute connection requests

5. Requests new Departments

6. Requests new registered courses

7. Designs dynamic Certificates

To create a collaboration course with a university, the institute must be connected with a university first. For this, either 1. The institute should create a connection request to the university and the university should accept the request or 2. The university should create a connection request to the institute and the institute IT Admin should approve the request. When a collaboration course is created, it goes into a REQUESTED state and cannot add students until it is approved. The course requests are sent to department users in the respective universities who can check the details and approve or reject the course request. Once approved, the institute IT Admin can add students and proceed further with the workflow.

After addition of students, upon course completion, the institute can add grade sheets and give certification to the students in independently conducted courses. In university collaboration courses, the institute can add grade sheet to the students, but the final approval and grant of the credentials happens only after the examination department of the corresponding department approves the grade sheet. The workflow for this is covered in the Examination Department User section.

University IT Admin Process Flow